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SOHSH Freelancer Terms & Conditions

Effective Date: April 28, 2024

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These Terms & Conditions apply to all freelance contractors (“Freelancer”) engaged by SOHSH for content creation, editing, or related services.

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1. Engagement & Relationship

  • The Freelancer is engaged as an independent contractor, not an employee or agent of SOHSH.

  • The Freelancer is responsible for their own tax, national insurance, and relevant legal obligations.

 

2. Scope of Work

  • Work will be agreed on a per-project basis with defined deliverables, timelines, and payment terms.

  • The Freelancer agrees to follow SOHSH’s creative direction, shot lists, and brand guidelines.

 

3. Confidentiality

  • All client and project information must remain confidential.

  • No content, strategy, or materials shared by SOHSH or its clients may be reused or disclosed.

 

4. Content Ownership

  • All raw and edited content created under SOHSH projects is the intellectual property of SOHSH or its clients.

  • Freelancers waive moral rights unless otherwise agreed in writing.

  • Use of any SOHSH-related content in personal portfolios or social media is permitted with credit, either via tag, collaborator post, or clear mention of SOHSH.

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5. Conduct & Standards

  • Freelancers must maintain professionalism, punctuality, and discretion.

  • Appropriate attire and respectful behaviour are expected during all client-facing engagements.

 

6. Deadlines & Communication

  • Deliverables must be submitted by agreed deadlines.

  • Delays must be communicated to SOHSH as early as possible.

  • Persistent missed deadlines may result in termination of future work.

 

7. Payment Terms

  • Payment terms will be agreed per project.

  • Invoices must be submitted promptly and will be paid within 14 days of receipt.

 

8. Use of Equipment

  • Freelancers are responsible for their own equipment unless otherwise arranged.

  • Any borrowed SOHSH equipment must be returned in original condition.

 

9. Client Interaction

  • Freelancers may not pitch, promote, or solicit work from SOHSH clients directly.

  • All project communications should go through SOHSH unless authorised otherwise.

 

10. Cancellations

  • If a Freelancer needs to cancel a confirmed shoot, a minimum of 7 days’ notice must be given in writing.

  • The Freelancer must proactively suggest a suitable replacement with similar experience and availability. SOHSH will have final approval.

  • Cancellations with less than 7 days’ notice — or failure to provide a replacement — may impact future opportunities unless due to serious illness or exceptional circumstances.

  • SOHSH may cancel shoots due to weather, client changes, or other reasons. Partial payment may be made if prep work has been completed.

  • Repeated or last-minute cancellations may result in removal from SOHSH’s freelancer roster.

 

11. Insurance & Liability

  • Freelancers must hold valid public liability and professional indemnity insurance.

  • SOHSH is not liable for any injury, damage, or loss incurred during a shoot.

 

12. Termination

  • SOHSH may terminate immediately for misconduct, breach of contract, or poor performance.

 

13. Governing Law

  • These Terms are governed by the laws of England and Wales.

  • Disputes will be addressed through negotiation or mediation where possible.

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14. Agreement

By accepting a project with SOHSH, the Freelancer confirms they have read, understood, and agreed to these Terms & Conditions.

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